{"id":20557,"date":"2022-04-13T19:24:32","date_gmt":"2022-04-13T19:24:32","guid":{"rendered":"https:\/\/ustechportal.com\/?p=20557"},"modified":"2022-04-13T19:24:32","modified_gmt":"2022-04-13T19:24:32","slug":"how-to-set-up-automatic-reply-in-outlook","status":"publish","type":"post","link":"https:\/\/ustechportal.com\/how-to-set-up-automatic-reply-in-outlook\/","title":{"rendered":"How to Set Up Automatic Reply in Outlook : Full Guide"},"content":{"rendered":"<p style=\"text-align: justify;\">The autoresponder can be set up perfectly when the office is busy or when you&#8217;re fortunate enough to be to a vacation. It will allow you to have more time to respond, by notifying people to know that you will not be able to respond to their emails immediately but that you&#8217;ve received their emails. I&#8217;ll also show you how to send an automated response to all emails, or just specific emails.<\/p>\n<p style=\"text-align: justify;\"><strong>NOTE:<\/strong>\u00a0if your email is not managed by the Microsoft Exchange Server, you need to keep your computer on and Outlook running to allow the automatic responses to be delivered.\u00a0If you&#8217;re not certain whether your email has been set up in this manner, contact an IT representative.\u00a0If you do not already have an IT staff then your email may not be set up in any MS Exchange server and you must turn off your computer.<\/p>\n<blockquote>\n<h2><strong>Create Your Automatic Reply Email Template\u200b\u200b\u200b\u200b\u200b<\/strong><\/h2>\n<\/blockquote>\n<p style=\"text-align: justify;\">To create an automatic reply to an email sent automatically in Outlook in accounts with an IMAP or POP mail account (for Exchange, see further below) Use the rules function in Outlook.\u00a0Start by\u00a0making the email templates\u00a0to send an auto-reply email that you will send to recipients during your absence.<\/p>\n<ul>\n<li style=\"text-align: justify;\">Select\u00a0<strong>New Email<\/strong>.<\/li>\n<li style=\"text-align: justify;\">Input your\u00a0<strong>subject<\/strong>\u00a0for your email, and then the message text that informs the recipient you&#8217;re not available.<\/li>\n<li style=\"text-align: justify;\">Inform recipients when they can anticipate an immediate response from you. Also, be mindful of how much information you provide in your auto-reply because giving away too much information could pose an opportunity.<\/li>\n<li style=\"text-align: justify;\">Once you&#8217;ve finished writing your auto-reply text, choose\u00a0<strong>the File.<\/strong><\/li>\n<li style=\"text-align: justify;\">Select\u00a0<strong>Save As<\/strong>.<\/li>\n<li style=\"text-align: justify;\">Choose your\u00a0<strong>&#8220;Save As Type&#8221;<\/strong>\u00a0dropdown arrow, then select\u00a0<strong>the Outlook Template<\/strong>.<\/li>\n<li style=\"text-align: justify;\">Outlook uses the subject of the template as the name displayed in the\u00a0<strong>Name of the file<\/strong>\u00a0Text box.\u00a0Change it to whatever you want to let you know that this is your outside-of-office email template.<\/li>\n<li style=\"text-align: justify;\">Select\u00a0<strong>Save<\/strong>.<\/li>\n<li style=\"text-align: justify;\">Stop the messaging window.<\/li>\n<\/ul>\n<hr \/>\n<blockquote>\n<hr \/>\n<h2><\/h2>\n<h2><strong>Create an Out-Of-Office Automatic Reply Rule<\/strong><\/h2>\n<\/blockquote>\n<p>Another step that you can take with IMAP or POP accounts is to create the Outlook rule.\u00a0This rule will respond following the template you made in the earlier section.<\/p>\n<ul>\n<li style=\"text-align: justify;\">Select\u00a0<strong>File<\/strong>\u00a0&gt;\u00a0<strong>Info<\/strong>.<\/li>\n<li style=\"text-align: justify;\">Select\u00a0<strong>Manage Rules &amp; Alerts<\/strong>\/<\/li>\n<li style=\"text-align: justify;\">Click on the\u00a0<strong>Email Rules<\/strong>\u00a0tab.<\/li>\n<li style=\"text-align: justify;\">In the section\u00a0<strong>apply changes in this folder<\/strong>, select the email address that you&#8217;re creating an automatic response for.<\/li>\n<li style=\"text-align: justify;\">Select\u00a0<strong>New Rule<\/strong>.<\/li>\n<li style=\"text-align: justify;\">Within the\u00a0<strong>Start from empty rule<\/strong>\u00a0section, click\u00a0<strong>Apply rule to my messages<\/strong>.<\/li>\n<li style=\"text-align: justify;\">Select\u00a0<strong>Next<\/strong>.<\/li>\n<\/ul>\n<p style=\"text-align: justify;\">In\u00a0<strong>Stage 1: Choose condition(s)<\/strong>, select <strong>where my name appears in the box to<\/strong> the checkbox.<\/p>\n<ul>\n<li style=\"text-align: justify;\">Select\u00a0<strong>Next<\/strong>.<\/li>\n<li style=\"text-align: justify;\">Choose action(s), and select the answer using a particular design checkbox.<\/li>\n<li style=\"text-align: justify;\">Modify the description of the rule (click an underlined text), select the <em>underlined value), then click the specific<\/em>\u00a0Template\u00a0link.<\/li>\n<li style=\"text-align: justify;\">Choose in the &#8220;Look Inside&#8221; dropdown, and then click User Templates within the File System<em>.<\/em><\/li>\n<li style=\"text-align: justify;\">You can highlight the template that you made.<\/li>\n<li style=\"text-align: justify;\">Select\u00a0Open.<\/li>\n<li style=\"text-align: justify;\">On the Rules Wizard dialog box, click the next option..<\/li>\n<li style=\"text-align: justify;\">Select exceptions. 1. Choose exception(s), select the exception if it&#8217;s an automatic response checkbox.<\/li>\n<li style=\"text-align: justify;\">Select Next.<\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><strong>Step 1:<\/strong> Choose the rule&#8217;s name. Enter an appropriate name for the auto-reply rules.<\/p>\n<p style=\"text-align: justify;\"><strong>Step 2:<\/strong> Setup rules Select the turn to this Rule box if wish to turn on the autoresponder. If you do not want to have the automatic response active right immediately, uncheck the box.<\/p>\n<p style=\"text-align: justify;\"><strong>Step 3:<\/strong> Select Finish.<\/p>\n<p style=\"text-align: justify;\">On the Rules and Alerts dialog box, choose the OK button.<\/p>\n<hr \/>\n<blockquote>\n<hr \/>\n<h2><\/h2>\n<h2 style=\"text-align: justify;\"><strong>Outlook Auto-Responder Tools and Add-Ins<\/strong><\/h2>\n<\/blockquote>\n<p style=\"text-align: justify;\">Instead of creating an email rule within Outlook manually, you can use an add-in program like\u00a0Email Responder to Outlook\u00a0or tools such as\u00a0<a href=\"http:\/\/www.e-mailresponder.com\/\" rel=\"&quot;nofollow\">the Email Responder (FreeBusy)<\/a>\u00a0or\u00a0<a href=\"http:\/\/www.emailaddressmanager.com\/outlook\/outlook-autoresponder.html\" rel=\"&quot;nofollow\">Auto Reply Manager<\/a>. These tools are smart in sending only the necessary replies out of the office.<\/p>\n<p style=\"text-align: justify;\">To manage out-of-office responses much more efficiently on an Exchange server (including templates with fields that are merged together with Active Directory), try\u00a0Symprex Out of Office Manager<strong>.<\/strong><\/p>\n<blockquote>\n<h2 style=\"text-align: justify;\"><strong>How to Turn On Automatic Replies on Outlook.com<\/strong><\/h2>\n<\/blockquote>\n<p style=\"text-align: justify;\">Setting up auto-replying to be made available on Outlook.com is a straightforward procedure.\u00a0The service doesn&#8217;t have the same variety of options that Outlook software, but it&#8217;s simple to utilize.<\/p>\n<p style=\"text-align: justify;\">To access the Outlook.com Mail page, click\u00a0the Settings\u00a0and then\u00a0Check the entire Outlook preferences.<\/p>\n<ul>\n<li>Choose\u00a0the option to send mail\u00a0and then\u00a0Automated replies.<\/li>\n<li>Switch on the\u00a0Automatic repliestoggle.<\/li>\n<li>To stop automatic replies, switch off the toggle for Automatic replies toggle.<\/li>\n<li style=\"text-align: justify;\"><strong><em>Optional<\/em><\/strong><em>: <\/em>Select the\u00a0Send responses only during a certain time interval\u00a0checkbox.\u00a0You must specify the\u00a0start timing\u00a0and\u00a0end time.\u00a0Automated replies will only be made during this timeframe.<\/li>\n<li style=\"text-align: justify;\">Select the message you would like to send, while auto-replies are turned on.<\/li>\n<li style=\"text-align: justify;\">You can also select to check the\u00a0Only send replies to your contacts\u00a0checkbox to send automated responses to only those people and email addresses you have in the contacts in your Outlook.com contacts.<\/li>\n<\/ul>\n<p style=\"text-align: justify;\">\n","protected":false},"excerpt":{"rendered":"<p>The autoresponder can be set up perfectly when the office is busy or when you&#8217;re fortunate enough to be to&hellip;<\/p>\n","protected":false},"author":1,"featured_media":20559,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[8,20],"tags":[10424,10423,10425,10426],"class_list":["post-20557","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-how-to","category-true-tips","tag-how-to-set-up-automatic-reply-in-outlook","tag-how-to-set-up-automatic-reply-in-outlook-full-guide","tag-how-to-set-up-automatic-reply-in-outlook-app","tag-how-to-set-up-out-of-office-in-outlook-365"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Set Up Automatic Reply in Outlook : Full Guide<\/title>\n<meta name=\"description\" content=\"How to Set Up Automatic Reply in Outlook : Full Guide | how to set up automatic reply in outlook app | How to set up out of Office in Outlook 365\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/ustechportal.com\/how-to-set-up-automatic-reply-in-outlook\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Set Up Automatic Reply in Outlook : Full Guide\" \/>\n<meta property=\"og:description\" content=\"How to Set Up Automatic Reply in Outlook : Full Guide | how to set up automatic reply in outlook app | How to set up out of Office in Outlook 365\" \/>\n<meta property=\"og:url\" content=\"https:\/\/ustechportal.com\/how-to-set-up-automatic-reply-in-outlook\/\" \/>\n<meta property=\"og:site_name\" content=\"UStechPortal.com is Providing all Tech Solution &amp; 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